Outbound: new order to West Coast Buckle Works

Every approved order goes out as a single email with the template below. Order number is on reference line 2 so it comes back on the shipping label untouched.

M

Inbox

New order - MM-2026-0390 / Bear Valley Rodeo

Kris Vandermeulen - Moorpark Metals

to orders@wcbuckleworks.com

Apr 02, 2026 · 3:30 PM

Order: MM-2026-0390 Title: Bear Valley Rodeo Awards Ship to: Bear Valley Rodeo Committee Bear Valley, CA Reference line 2: MM-2026-0390 Quantities: 30 × Gold Artwork: approved_design_v3.pdf (attached) ETA requested: 2026-05-14 Contact for questions: Kris Vandermeulen kris@moorparkmetals.com (805) 555-0137

approved_design_v3.pdf (4.2 MB)

Reply Forward

What we see when the factory writes back

The inbound email gets parsed into structured fields automatically. Everything lives on the order's timeline. If parsing fails, the alert lands on Kris's Alerts page with the raw email attached.

From: orders@wcbuckleworks.com
To: orders@moorparkmetals.com
Subject: ACK - MM-2026-0390 / Bear Valley Rodeo

Order acknowledged.

- 30 gold buckles
- ETA: 5/14
- Ref line 2: MM-2026-0390
- Proof image attached

- West Coast Buckle Works